Rental Application in Switzerland: How to Stand Out

Finding a suitable rental apartment in Switzerland is already challenging – but the real competition often only begins with the application. Especially in cities like Zurich, Basel or Bern, every detail in your dossier matters. In this article, you’ll learn how to stand out with a convincing rental application – including tips, a sample template and the perfect structure for your dossier.

🔗 Tip: Also read our article “Finding Your First Own Apartment in Switzerland – Your Checklist” to optimally prepare yourself during your apartment search.

What belongs in a complete rental application?

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A complete application dossier in Switzerland usually consists of the following documents:

• Rental application form – provided by the landlord or property manager
• Debt collection extract – no older than three months (available from the debt enforcement office)
• Copy of a valid ID – proof of identity
• Proof of income – e.g., recent pay slips or employment contract
• Cover letter / motivation letter – short and personal
• References (optional) – previous landlords or employers

💡 Tip: You can easily find your ideal rental apartment on immoswipe.ch.

How to create a convincing cover letter

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The cover letter is your chance to show personality – but keep it concise. It should cover no more than half a page and include:

• Salutation – addressed directly to the property manager or landlord
• Motivation – why exactly do you want to rent this apartment?
• Short profile – who are you, what do you do professionally?
• Reliability – reference to your quiet, tidy or long-term tenancy
• Contact information – email, mobile number

Avoid clichés like “I’m the perfect tenant” – instead, show that you are realistic and reliable.

Sample template: Cover letter for a rental application

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Kim Meier & Pablo Flores
Sihlfeldstrasse 18
8003 Zurich
Phone: 078 654 32 10
Email: kim.meier@mail.ch / pablo.flores@mail.ch

Zurich, 31 July 2025

Application for the 4.5-room apartment at Werdstrasse 21, 8004 Zurich

Dear Ms. Meier

We, Kim Meier and Pablo Flores, would like to apply as new tenants for your 4.5-room apartment at Werdstrasse. The location in the heart of Zurich and the layout of the apartment match our expectations perfectly.

I, Kim Meier, work as a UX designer at a software company in Zurich. My partner, Pablo Flores, is a high school teacher for biology and history at the Kantonsschule Wiedikon. Together we have a stable monthly income of approximately CHF 8,200.–.

In our free time, we enjoy cultural and athletic activities: Pablo leads a local theater group, while I actively participate in the Urban Gardening Network Zurich. On weekends, we like to cycle around or explore new cafés in district 4.

As our current rental contract is limited and ends in three months, we are actively looking for a long-term home in a central location. The apartment on Werdstrasse appeals to us particularly because of its proximity to Langstrasse, Sihlquai and the city center.

We are happy to send you our complete application dossier and would be very pleased to receive an invitation to a viewing. If you have any questions, we are always available.

Best regards
Kim Meier & Pablo Flores

References:
Employer of Kim Meier
Previous property manager

Attachments:
Rental application form
Debt collection extracts
Proof of income / education
Copy of IDs

Debt collection extract & proof of income – what counts?

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• The debt collection extract is mandatory and should ideally be “clean” – i.e., with no entries.
• Proof of income is usually three recent pay slips.
• For students or self-employed individuals: include proof of education or the most recent tax return.

How to increase your chances with a rental application

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• Submit your application quickly – ideally on the day of the viewing
• Combine all documents into a single PDF file
• Use a clear file name (e.g., “Application_AnnaExample_Musterstrasse10.pdf”)
• Actively use online platforms – with alerts, e.g., on immoswipe.ch
• Activate your friends or network – personal recommendations matter

What to keep in mind during the viewing

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• Arrive on time
• Neat appearance (professional, but not overdressed)
• Be polite but authentic
• Ask questions – e.g., about utilities, house rules, parking
• Submit your dossier directly on-site if needed (digitally or printed)

Common mistakes in rental applications

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• Incomplete documents
• Blurry scans or mobile phone photos
• Generic, impersonal cover letters
• Late submission
• No clear contact information provided

Conclusion: Personality and preparation lead to success

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The perfect rental application is more than just a PDF attachment. Those who respond quickly, completely and credibly have good chances – even in tight housing markets. Prepare your dossier, stay active – and use platforms like immoswipe.ch to act quickly and find your new home.

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FAQ: Rental applications in Switzerland

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1. Do I need to apply in writing or is a verbal commitment enough?
A written application with a complete dossier is almost always necessary – especially with multiple applicants.

2. Where can I get the debt collection extract?
At the responsible debt enforcement office – either online or in person. It must not be older than 3 months. You can search for your local enforcement office here: (https://www.easygov.swiss/easygov/#/de/public/betreibungen/betreibungsamt-finden)

3. What if I’m still in education?
Proof of education or a guarantor (e.g., parents) can replace pay slips.

4. How many applications are normal before I get an acceptance?
In cities, it may take more than 10 applications – the key is to act consistently and quickly.

5. Are there alternatives to the classic application?
Yes – e.g., digital dossiers directly via platforms like immoswipe.ch or personal contacts within your network.

🔗 Already seen?: Also check out our article “Rental deposit in Switzerland: Everything you need to know” – so you’ll be ready when it comes to signing the rental agreement.